1. The Chapter Standing Rules are to be reviewed annually at each August meeting. Additions or amendments to the Rules must be approved by the majority of the members present at the meeting.

Members should make recommendations for the change(s) to the Incoming President before the August meeting. Recommendations for change(s) will be presented to the membership an item at a time. Reprinting of the revised version of the Standing Rules for approval is discouraged.

2. The President will be the Chapter’s delegate to the National Convention. The second choice will be the Woman of the Year, followed by the other Executive Board members and any other Chapter member. The Chapter will pay for air fare, registration (full or partial, as requested by the delegate, including the Leadership Challenge Seminars), and hotel costs.

3. The Chapter will give the past president’s pin to the Outgoing President or will give a gift of equal value in place of the past president’s pin.

4. Two members of the Chapter will represent the chapter at the signing of any proclamation. The ranking order is as follows: the past President, the current President, a member of the Executive Board, the Woman of the Year, any member of the Chapter.

5. The President has the prerogative to combine committees.

6. The Outgoing Treasurer will work with the Incoming Treasurer to prepare a budget for the coming year, taking into consideration disbursements made for each committee and/or function. They will consult with the Incoming President and the Committee Chairs before the President presents the budget to the general membership at the August meeting for approval.

7. Any assessment made to the Chapter through the Joint Presidents’ Council for the Joint Chapter’s Meeting or for any other items or functions will be part of the Executive Board’s Budget.

1. EDUCATION COMMITTEE - Advisor: Treasurer

a. The eligibility requirement for scholarship recipients are as follows:

1. Residency in Hawaii and citizenship of the United States. 

2. Maintenance of a 3.0 cumulative grade point average through the fall semester.

3. Status as a full-time, female student.

4. Present enrollment as a classified undergraduate student in an accredited university, community college or business college in Hawaii.

5. The scholarship is NOT open to any students who will be an entering freshman in the fall semester.

b. The chairperson is to recommend the scholarship awards, which should include the dollar amounts and the disbursement plan, at the October meeting.

c. The scholarship recipient will agree to attend the Chapter’s scholarship recipient’s dinner meeting. The application should include a statement to this effect.

d. The Committee will furnish each member with a copy of the scholarship application at the January meeting upon request.

2. MEMBERSHIP COMMITTEE – Advisor: Secretary

a. When a new member joins our Chapter, we will welcome her with a white carnation, a membership packet consisting of the Chapter Roster, By-Laws, Standing Rules, Calendar of Events, Telephone Network Tree and the Annual Budget.

b. All members are the wear their name badges to all the meeting. A member will make a $.50 donation per meeting for not wearing her name badge. c. Attendance at the joint chapters’ meeting or whenever designated by the Joint Chapters’ Council will be counted as attendance to a regular monthly meeting.

d. Attendance at a minimum of nine ‘Onipa’a Chapter meeting and a maximum of three “make-up” meetings at other chapter meetings are required to qualify for the Perfect Attendance Award. The qualifying period is August thru July. The awards will be made at the August anniversary meeting

e. Any member who misses a meeting may maintain her record of perfect attendance by attending a regular or an installation meeting of a sister chapter either in her city or elsewhere; provided that the meeting is attended no more than 60 days before or 60 days after the date of the meeting. When making up a meeting, the member has the responsibility to obtain written confirmation of her attendance, from the chapter officer or a member of the Membership Committee of the chapter she is visiting and to give that confirmation to our Membership chairperson.

f. The Sponsor of a new member will be responsible to send the check and new member’s application to the Membership Chairperson. The Chair will send the application to the President and another to the Bulletin Editor. A copy will also be kept in the committee’s for by the Chapter.

g. The Membership Chair will order for the new member a name badge, which will be paid for by the Chapter.

h. The Committee is responsible to keep a monthly attendance record of each member. After the July meeting the Committee Chair will give to the Incoming President the perfect attendance certificate for members who have attained a perfect attendance record. The certificate will be presented to the members at the August meeting. The certificates are to be signed by the incoming President and Secretary.

i. THE ENROLLMENT COMMITTEE – A Sub-Committee

1) The Committee will hold an Enrollment Event twice a year during the elective year.

j. MENTORING COMMITTEE – A Sub-Committee

1) The Mentoring Committee will function as a sub-committee of the Membership Committee for the present Chapter year.

k. TELEPHONE NETWORK – A Sub-Committee

1) Anytime vital information must be relayed immediately to members before the next scheduled Chapter meeting, a member may call the Telephone Network Chair(s). The Telephone Network Tree will be updated annually by the chairperson's) and new members will be added as they are affiliated.

3. PROGRAM COMMITTEE – Advisor: Vice-President

a. The names of the speakers are to be published in advance in the Bulletin.

 b. The Committee should not invite political campaign speakers to be guess speakers, unless two (2) or more are represented.

c. The Outgoing Program Chairperson will be responsible to assist the Incoming Program Chairperson with both being responsible for the Chapter’s Anniversary celebration, which will be held at the August meeting.

4. HOSPITALITY COMMITTEE - Advisor: Vice President

a. The Hospitality Committee will keep a standing reservation list. Members are responsible for informing the Hospitality Chairperson if they are NOT able to attend a meeting.

b. Meeting information will be published in the Bulletin at least one month in advance and/or be announced.

c. Payment for diner(s) can be made one month in advance; post dated checks will be accepted.

d. Payments for dinner(s) should be made with one check for each month's dinner.

e. Cash payments must e in exact amounts as the Hospitality Committee will not carry petty cast. A receipt will NOT be given. Hospitality will note all checks ad cash payments on "CHECK IN DINNER LIST" form and turn it into the Treasurer, balanced with monies colleted.

f. Members who fail to cancel their reservations one week in advance of the meeting will be required to pay for the dinner.

g. If a member needs to cancel her reservation(s) after the deadline due to an emergency, she may still be responsible for the cost of the dinner. If the chapter is charged for the dinner, the member will be responsible for the payment. If the Chapter is NOT charged for the dinner, the member will not be held responsible and will be entitled to a refund, if payment has been made. This policy also applies to guest(s)) of the member.

h. All communications regarding dinner reservations must be made thought the Hospitality Committee.

i. Members' birthdays will be recognized at monthly meetings.

j. If a member learns of a significant event concerning a fellow member or a member's immediate family, she will notify the Telephone Network Chair, who will notify all members via the Telephone Network Tree.

The Hospitality Committee Chair will acknowledge the event with a card and monetary girt of contribution according to the social obligation schedule as outlined in Item 1) following.

In the event the she is unable to attend to the matter, she will notify the President, who will follow through on the matter.

A member of the Executive Board will represent the Chapter at funerals and hospital visits.

1. Social obligations of the Chapter to it’s members include:

First wedding as a member $10.00
Hospitalization of a member $10.00
Death of a member $20.00
Death in the immediate family of a member $10.00
(Spouse, children, parents and if a member is single, sibling)

k. The Hospitality Committee is responsible to bring the flag and banner to each meeting. She need not bring the flag when the restaurant provides it nor bring the flag and banner when the occasion does not warrant them. l. The Hospitality Committee is responsible to provide and present a lei to the president before the start of the Joint Chapter’s meeting.

5. WAYS AND MEANS COMMITTEE – Advisor: Treasurer

a. Fund raising projects should be recommended to the membership at the November meeting, a month following the Education Committee’s scholarship award plan.

6. BULLETIN COMMITTEE – Advisor: President

a. The girl beating the drum must be used somewhere with the monthly bulletin. The location of the picture will be at the discretion of the editor.

1. BUSINESS ASSOCIATE NIGHT – Advisor: President

a. The Woman of the Year will be the vocational speaker for this event and the Chapter will pay for the cost of her dinner.

2. SCRAPBOOK COMMITTEE – Advisor: President

a. The Scrapbook Committee will now be called Chapter Historian(s). The Historian(s) will be responsible for putting together a scrapbook chronicling the Chapter’s special events of the year.

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